Apply to Office / Administrative Assistant (Construction Document Control)

Type: Contract
Schedule: Full time, Monday-Friday, on site in a construction trailer with occasional visits to the job site

About the role

We are hiring an Office / Administrative Assistant to support an active energy construction project in Eagle Mountain, Utah. The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation so the project team always has complete, current, and easy-to-find records. This is a hands-on, detail-focused role for someone who is comfortable working from a construction site office and keeping a high volume of documents organized.

What you will do

• Collect, log, and track inspection reports, contractor test reports, and mechanical completion and handover documentation

• Maintain records management systems and filing so corporate documents, records, and reports can be retrieved quickly

• Follow up with contractors and field staff on missing or incomplete documentation

• Prepare reports, memos, letters, invoices, and other project documents

• Open, sort, and distribute incoming correspondence, including email and faxes, and prepare responses to routine inquiries

• Order office supplies, maintain the site office, and perform basic bookkeeping tasks

• Handle information requests and act as the information and communication point of contact for the site office

What we are looking for

• 2-4 years of administrative experience, ideally on a construction site or industrial project

• Experience collecting, tracking, and maintaining reports and records

• Strong organization, coordination, and document management skills

• Proficiency in Microsoft Word, Excel, and PowerPoint

• Clear verbal and written communication, customer service, and interpersonal skills

• Ability to work independently, manage your own time, and handle multiple priorities

• Ability to keep information organized and confidential

• Comfortable working on site in a construction trailer and occasionally visiting the job site

• High school diploma or GED required

Details

• Local candidates only; relocation assistance is not available

• Visa sponsorship is not available for this position